IMS report 2019
REVIEW OF THE INTEGRATED HEALTH, SAFETY AND ENVIRONMENTAL MANAGEMENT SYSTEM YEAR 2019-2020
This review considers input data for the year 2019, which is a basis for consideration and potential improvement in 2020.
The renewal audit took place on 11/15/16/17 January 2019 by Dekra, with transition to ISO 45001 for the Safety Management System (see report I-K-1018518).
The environmental and safety audits planned for the reference period were duly carried out in 2019, as were the monthly environmental/safety inspections.
Some non-compliance issues were detected, which were managed through the relevant procedures and are examined in detail below.
STATISTICS ON NON-COMPLIANCE, ACCIDENTS AND INCIDENTS
In total 3 non-compliance issues emerged from the internal audits and 57 + 5 observations from the regular environmental/safety inspections.
Most of these were linked to the incorrect management of waste/sorting procedures and non-compliant extinguishers (access obstructed).
Recommendations were given following the audit by the accreditation body, which the company are adopting to drive improvement.
During 2019 there were 7 accidents (only two of which required intervention, and were managed accordingly) among the non-compliance issues.
Furthermore, 2 near-misses were reported and managed as per the relevant procedure.
STATUS OF PREVENTATIVE/CORRECTIVE ACTIONS
Four corrective actions were necessary to resolve the non-compliance issues highlighted during the audits or environmental/safety inspections.
These actions are outlined in the relevant documents.
21 opportunities for improvement were identified in the Dekra audit, which the company considered and concluded, except the 6th, for which a specific PDCA was initiated.
STATUS OF OBJECTIVES
3 improvement projects were planned for 2019:
- Transition to standard ISO 45001: concluded with the January 2019 audit.
- Detection and reduction in compressed air losses: project is underway and monitored regularly (see documents attached to PDCA).
- Use of recycled paper: amounts of toilet paper and hand towels are slightly lower than planned, but they are the only purchases made. Toilet paper or paper towels not made of recycled paper have not entered the company. Recycled paper purchased for printers/photocopiers is 10% lower than planned, however these recommendations will continue to be heeded.
- The Code of Ethics was also approved by the Executive Board and published on the company website.
TRAINING AND COMMUNICATION
In 2019 various training sessions were delivered on the environment and safety, typically following non-compliance issues detected.
Furthermore, initial training was provided for new hires on environmental and safety aspects.
Compulsory training on safety was also provided for the new hires and refresher courses were delivered to all employees.
PARTICIPATION & CONSULTATION (SAFETY) - including DELIVERABLES FROM WORKERS' SAFETY REP MEETINGS
Seven Safety & Prevention Service meetings were held in 2019.
- Two meetings were held in January and February to assess work-related stress in the PILOT MTG and MTG department, and the details were presented in March.
- In May the appointment of the new company doctor was on the agenda (Dr Sagramoni).
- In September another company doctor was appointed (Dr Flachi).
- In October there was consultation with the Workers' Safety Rep for sound analysis.
- In November there was a Special Meeting to approve the changes to the risk assessment, and a letter from the Workers' Safety Rep was presented.
The documentation relating to these meetings is stored in the Safety Solution software.
In terms of legislation, Metal Work took note of the new legal requirements, changing business operations and procedures if and where necessary.
The main parties involved who may send communications or requests were identified:
Environmental protection agency (ARPA)
Local council (and the local community)
Health Protection Agency (ATS)
In 2019 the company had contact with the Health Protection Agency for verification/information relating to a request of occupational diseases.
SIGNIFICANCE OF ENVIRONMENTAL ASPECTS
The environmental aspects identified initially are still deemed valid, with the most recent changes outlined below.
During 2013 was eliminated the emission of VOCs with R40 risk phrase, due to a change in the technology of metal washing machine.
In 2015 assembly departments were moved from the premises in Via Segni to the new premises in Via Borsellino, however no new environmental aspects were added.
An initial environmental analysis of the Via Borsellino premises was carried out at the beginning of 2016.
In June 2019 emission point E10 was modified, with 6 new mechanical processing machines, resulting in an increase in extraction and the replacement of the flue for one with a larger diameter for increased capacity. Tests were carried out in September 2019, however there is no new or changed environmental issue.
Given the adaptation of the environmental management system to version 2015 of standard ISO 14001, a new policy was issued in October 2017.
An updated policy version was issued during 2018, with the aim of adapting the Environmental and Health & Safety Management System to standard UNI ISO 45001.
This contains the commitments expressed by the management in the previous version, in addition to aspects relating to the new standard.
It is deemed as still valid.
VALIDITY AND EFFICACY OF DOCUMENTATION
During 2018 part of the safety management system documentation was reviewed, given the work implemented to adapt to standard UNI ISO 45001:2018.
Various documents were amended, such as the Policy, the Analysis of Context, Parties Involved and Their Expectations, and the Risk Analysis of Environmental Safety Management Processes.
Obviously the Management System Manual was amended.
The scope remains the same and is still deemed to be valid, the only addition being the production site in Via Borsellino in 2016.
The standard product lifecycle formalised in July 2017 is still deemed to be valid.
IMPROVEMENT PLANS FOR 2020
- Coffee distributor ‘sustainability' project.
- Analysis of compliance and corresponding machine CE documentation.
- Our Green Philosophy communication initiative.
- Preventative healthcare.
- Installation of defibrillators and training for personnel on their use.